G-1 SOP Hub

HR Actions

Officer Personnel Management

Prescribes NGB and Georgia Army National Guard (GA ARNG) procedures governing the appointment,assignment, and management of Officers and Warrant Officers of the AARNG. Provides eligibility requirements, administrative procedures, applications processing, and other related Officers personnel actions to include Branch and MOS changes requirements, promotion, civilian, and federal recognition.

Enlisted Promotion System (EPS)

Clear procedural guidance for the Georgia Army National Guard (GAARNG) Enlisted Promotion System (EPS). These instructions are intended to provide a reference for all EPS actions including the procedures for use by centralized promotion boards. Instructions are intended to standardize the board criteria and point system used and to ensure that board proceedings are fair and equitable. It also provides additional guidance concerning eligibility criteria

Senior Enlisted Leadership Policy

Guidance for the Georgia Army National Guard (GAARNG) Senior Enlisted Leadership Boards. The two boards process covered in this SOP are the Leadership Board and the Leadership Positions Assignment Committee (LPAC) Board. These instructions are intended to provide a reference for all Senior Enlisted Leadership Board actions including the procedures for use by the centralized Enlisted Leadership Position Boards. Instructions are intended to standardize the board criteria and point system used and to ensure that board proceedings are fair and equitable. It also provides clarifying guidance concerning eligibility criteria for selection and subsequent assignment or promotion to senior enlisted leadership positions.

State Boards

Guidance for Georgia Army National Guard (GAARNG) Human Resource Actions Branch State Boards process. The state boards conducted are the Career Management Board (CMB). The CMB produces an order of Merit List for CPTs and above who meet TIG by the end of the calendar year to be considered for promotion for their next higher grade. The State Selective Retention Board (SRB) is used to identify officers who have more than 20 years of qualifying service for non-regular retired pay validated by the receipt of a “20-year letter”. The Field Grade Assignment Committee (FGAC) Process is an assignment and promotion selection board for field grade officer positions. The Senior Service College Board is conducted using the guidance given from NGB’s annual announcement memo. The Enlisted Qualitative Retention Board (QRB) is used to identify enlisted Soldiers who have more than 20 years of qualifying service for non-regular retired pay validated by the receipt of a “20-year letter”.

HR Plans

Birth Month Review

This SOP establishes the Birth Month Review (BMR) program and prescribes policies and procedures for conducting a birth month review for the GA ARNG.

Knowledge Managment

Provides the Joint Forces Headquarters G1 - Georgia (JFHQ-GA) Staff, and Major Subordinate Commands (MSC) with the necessary guidance to disseminate critical information through Knowledge Management (KM).

HR Services

Verification of PostSecondary Education

Promotions and duty assignments are based in part on Soldiers’ educational levels to determine if they are prepared for the next level of responsibility. The intent of this SOP is to ensure educational records are properly submitted, verified, and certified. This allows the transcript to be properly recorded as an official transcript, once it is transmitted to iPERMS.

Using Army Tuition Assistance (TA) (GoArmyEd)

Eligible Army National Guard Soldiers attending an accredited post-secondary institution who wish to request Army TA funds to pay for one or more courses.

Determining Eligibility for Montgomery GI Bill – Selected Reserve (MGIB-SR) (Chapter 1606)

The Montgomery GI Bill – Selected Reserve (MGIB-SR) (Chapter 1606) is an education program that provides up to 36 months of education benefit to members of the Selected Reserve.

Processing Military Awards in Peacetime

Clear procedural guidance on initiating, routing and processing military awards

Procedures for Enlisted Discharges, Transfers, and DD Form 214/215/220

Clear procedural guidance of the various Georgia Army National Guard (GAARNG) transitions processes. These instructions are intended to provide a reference for all transitions actions.

Procedures for Enlisted (M-Day) Non-Regular Retirement

Clear procedural guidance for Soldiers who are requesting retirement from the Georgia Army National Guard (GAARNG).

Conditional Release

Clear procedural guidance on Request for Conditional Release

Requesting Personnel and Medical Records for former members of the GAARNG

Clear procedural guidance for requesting personnel and medical records for former member of GAARNG.

Retirement Points Accounting Management (RPAM)

Procedural guidance for units/Soldiers to update and/or correct their Retirement Points History Statement (NGB Form 23)

Request Student Loan Repayment (SLRP) and Make Annual Payments

How to request a student loan repayment contract and make annual payments

HR Systems

Systems Access

Personnel employed to support the administrative functions in the Georgia Army National Guard (GAARNG) will adhere to policies and procedures set forth herein. Additionally, all personnel will conform to accept procedures and standards as published or implied in technician personnel, National Guard or Army directives.

Electronic Military Personnel Office (eMILPO)

Electronic Military Personnel Office (eMILPO) application is primarily used for Active Army's personnel database and is accessible 24/7 worldwide. The Army National Guard uses eMILPO to manage the DD Form 93, Record of Emergency Data

Interactive Personnel Electronic Records Management System (iPERMS)

Policies and procedures to assist Full Time Unit Support (FTUS) personnel in digitalizing all personnel (Enlisted, Warrant, and Officer) records, enabling Soldiers to view their records anywhere in the world via the internet.

Reserve Component Automation Systems (RCAS)

The Reserve Component Automation Systems (RCAS) is a combination of applications and equipment that helps you perform some of your tasks as a member of the Army National Guard (ARNG). RCAS is a Department of the Army (DA) organizational element within the Program Executive Office, Enterprise Information Systems (PEO EIS), Integrated Personnel and Pay System - Army (IPPS-A) program office and is the Army proponent for RCAS. RCAS provides a modernized system for performing your day-to-day jobs as well as new functionality.

Standard Installation / Division Personnel System (SIDPERS) Georgia Army National Guard

SIDPERS is a multi-command, computer-supported personnel management information system that operates at the Field Operating Level (FOL) site in each of the 50 States and four U.S. Territories. SIDPERS allows the end user to maintain a database (DB) of all SIDPERS records and to prepare reports for management and other authorized personnel.

Servicemembers' Group Life Insurance(SGLI) SGLI Online Enrollment System (SOES)

SGLI Online Enrollment System (SOES) can view or edit your SGLI and Family SGLI coverage amount and beneficiaries. Servicemembers can also view, email, print or save their SGLI Election and Certificate of Coverage.

HR Medical

Active Duty Medical Extension (ADME)

The Active Duty Medical Extension (ADME) program is designed to voluntarily place Reserve Component Soldiers on temporary active duty, to evaluate or treat in-the-line-of-duty service connected medical conditions or injuries. To return Soldiers back to duty within his or her respective RC as soon as possible. If return to duty is not possible, process the Soldier through the Army Integrated Disability Evaluation System (IDES).

Behavioral Health Services

This SOP is to provide Commanders, Medical Providers and the Behavioral Health (BH) team with a framework to ensure effective utilization of the Behavioral Health Program (BHP) capabilities, standards and policies so that they are clearly understood and disseminated throughout the GAARNG. Behavioral Health clinicians are located throughout the State as a resource for both Service Members and their Command. Behavioral Health Officers (BHO), Behavioral Health Clinical Case Managers (BHCCM) and Psychological Health Coordinator’s (PHC) serve in a clinical role in order support Service Members by conducting BH evaluations and assessments, providing crisis intervention, and assisting in the connection to resources.

Chapter 3 Retention Evaluation

The Chapter 3 Retention Evaluation is performed by the Clinical Deputy State Surgeon (DSS) facilitated by the Health Services Section (HSS) of the G-1. A Chapter 3 Retention Evaluation is necessary to evaluate whether a Soldier can continue in their PMOS, be reclassified, or be referred to the Integrated Disability Evaluation (IDES) process.


The Defense Health Agency-Great Lakes (DHA-GL), formerly known as Military Medical Support Office (MMSO), is responsible for the authorization of civilian health care for Reservist and National Guard menbers who are not in the catchment area of a Military Treatment Facility (MTF).

Incapacitation Pay (INCAP)

The RC Incapacitation (INCAP) System is to compensate, to the extent permitted by law, members of the Reserve Components who are unable to perform military duties and/or who demonstrate a loss in civilian earned income as a result of an injury, illness, or disease incurred or aggravated in the line of duty and to provide the required medical and dental care associated with the incapacitation.

Line of Duty (LOD)

LOD investigations are conducted essentially to arrive at a determination of whether or not the Soldier’s injury, illness or disease occurred in the line of duty while the Soldier was in an authorized duty status. Additionally, LOD investigations determine if misconduct or negligence was involved in the disease, injury, or disease and, if so, to what degree? The duty status must be reflected by a published order or a pay document (DA Form 1379) showing the Soldier received pay for their duty status. The findings of an LOD/LODI will determine if the Soldier is authorized medical care and/or Incapacitation Pay. This protects the interests of both the Soldier and the U.S. government.

MOS Administrative Retention Review (MAR2)

MAR2 is a Commander’s tool to identify Soldiers in their unit who have permanent medical limitations (P3/P4 profiles) and request an administrative review to determine if the Soldier meets standards of his/her Area of Concentration (AOC) or Primary Military Occupational Specialty (PMOS). This is accomplished by an administrative review of the Soldier’s permanent profile (DA Form 3349) against the AOC/PMOS standards outlined in Smartbook, DA PAM 611-21/AOC proponent, and recommendations from the Soldier and his/her chain of command on the Soldier’s ability to perform in their AOC/PMOS in a deployed/field environment. MAR2 will enhance readiness by providing a process to monitor and maintain a quality force. This process will help to ensure that Soldiers are physically qualified and prepared to fulfill ARNG missions worldwide.


Soldiers with an approved line of duty (LOD) injury, illness, or disease who have reached optimal medical care, but will not meet retention standards IAW AR 635-40 Physical Evaluation for Retention, Retirement, or Separation. The disqualifying medical condition must be directly related to the approved LOD.

Medical Retention Determination Point (MRDP)

Process a Soldier who has reached their Medical Retention Determination Point (MRDP) for discharge.

Medical Retention Program2 (MRP2)

The MRP2 program is designed to voluntarily return Reserve Component (RC) Soldiers back to temporary active duty, to evaluate or treat RC Soldiers with unresolved mobilization connected medical conditions that either was not identified or did not reach optimal medical benefit prior to their REFRAD.


To provide guidance for members of the Reserve Component (RC) who are not on active duty of more than 30 days and who are medically disqualified for impairments unrelated to the Soldier’s military status and performance of duty shall be referred into the Disability Evaluation System (DES) solely for a fitness determination upon the request of the Soldier.

Reserve Component Managed Care Mobilization/Training (RCMC-M/T)

Reserve Component Managed Care Mobilization/Training (RCMC M/T) is a program that issues orders for Soldiers to receive medical care, treatment, and case management to facilitate their medical recovery, pursuant to Title 10 United States Code (USC), section 12301(h). Soldiers will be entitled to the same pay and medical benefits as provided for members of the Active Army. Soldiers will not perform or attend Title 32 training or perform non- federal missions (such prohibited training and missions include IDT, AT, State Active Duty, Readiness Management Periods, IADT, ADT, and FTNGD-OS). The program is designed to increase unit readiness by providing an avenue for Soldiers with a service-connected illness, injury, or disease to receive medical treatment and follow-up care so they can return to a fit-for-duty status, or if required, reach a Medical Retention Decision Point (MRDP). This SOP will provide procedural guidance to units and Soldiers on how to request RCMC orders.

Electronic Case Management (eCase)

When a Soldier has a medical condition requiring a physical profile, the Soldier will be entered into the Electronic Case Management Program (eCase)

HR Retention


The purpose of the GAARNG Loss Prevention SOP is to provide guidance to all GAARNG units regarding recruiting, retention, and attrition. Teams will establish a retention battle rhythm and synchronize all unit efforts in order to achieve consistency throughout the GAARNG. This is a framework for the continuous application of the day-to-day requirement of caring for Soldiers and their needs, which will help manage and prevent unnecessary losses. Although this SOP is not the only solution, it is designed to provide the unit commander with tools to accomplish the unit’s strength management mission.


This Page was last updated : 2019-04-04 11:35:01